MyReceiptTemplate

Cash payment template

Free Cash Receipt Template

Use this cash receipt template to document money received in cash for a sale, service, deposit or other real transaction. Enter the payer, date, amount and what the payment covered, review the finished receipt and download a clean copy.

Open Cash Receipt Editor
  • No signup required
  • Live totals
  • No watermark

For genuine transactions or contributions you handled.

Maple Studio Co.

Cash Receipt

REC-0042

Aug 26, 2026

Received from

Jordan Riley

Reference

CASH-1042

Payment method

Cash

Cash received in full for the transaction shown.

DescriptionQtyAmount
Cash payment received1$100.00
Subtotal$100.00
Tax (8%)$8.00
Total paid$108.00
Open Cash Receipt Editor
  • Cash preset
  • Edit every field
  • Automatic totals
  • PDF or PNG export

What's Included in a Cash Receipt

The essential details for a clear record of cash received.

Business and payer

Add your business name and the customer or payer details.

Receipt number and date

Use a unique receipt number and the date the payment was received.

Cash payment details

Record the payment method as cash and add a reference when useful.

Totals and tax

Review the subtotal, applicable tax, and total amount received.

The complete checklist

  • Seller/business name and contact details
  • Receipt number
  • Date payment was received
  • Customer or payer name when relevant
  • Description of goods or services
  • Quantity and unit price when itemized
  • Subtotal and applicable tax
  • Total cash received
  • Optional amount tendered/change for retail workflows
  • Payment method shown as Cash
  • Notes or transaction reference

The exact information appropriate for a receipt can vary by country, industry and transaction. The builder should make specialized fields optional or required based on the selected workflow rather than claiming one universal checklist applies everywhere.

Fictional example

Example Cash Receipt

This sample shows how the key details can read after a real payment. Replace every example value with your own transaction information.

Edit this template online, then export the finished receipt as PDF or PNG. Word and Excel downloads are not currently offered.

Maple Studio Co.

Receipt number
REC-0042
Payment date
Aug 26, 2026
Received from
Jordan Riley
Reference
CASH-1042
Description
Cash payment received
Payment method
Cash
Subtotal
$100.00
Tax (8%)
$8.00
Total paid
$108.00

Cash received in full for the transaction shown.

Three simple steps

Create a Cash Receipt Online

The cash preset gives you relevant fields without locking you into a rigid form.

Start your cash receipt
  1. 1

    Add the business and payer details

    Enter the seller, customer, receipt number, payment date, and an optional transaction reference.

  2. 2

    Record what the cash covered

    List the goods, services, deposit, or part-payment and check any tax that applies.

  3. 3

    Review and download

    Confirm the names, date, payment details, and total in the live preview, then export a PDF or PNG copy.

When to Use a Cash Receipt

Use it when you received physical cash and need a written record for both parties.

  • In-person sales

    Give a customer a written record after a genuine cash sale at a shop, stall, or market.

  • Service payments

    Acknowledge cash received after repair, freelance, contractor, or other completed work.

  • Deposits and part-payments

    Record the amount received now and connect it to the wider transaction.

Need help with the wording? Read our guide to writing a receipt for a cash payment.

Cash Receipt FAQs

A cash receipt is a record acknowledging that cash was received for a transaction. It commonly identifies the seller, date, payer when relevant, what was paid for and the amount received.

Receipt Template vs. General Receipt Generator

Use this specialized template when you already know the transaction type and want fields tailored to it. Use the main Free Online Receipt Generator when you want to start from a general itemized receipt and choose the settings yourself.

Use this cash receipt templateOpen the general receipt generator

Related Receipt Templates

Choose a more specific workflow when the transaction calls for it.

Browse all templates

Ready to create your cash receipt?

Add the real transaction details, check the live preview, and download a copy for the customer and your records.

Open Cash Receipt Editor